Hosting your own community session takes just a few minutes. Whether you're body doubling, running a study group, or hosting a focused work session, you can create either a Fixed format session or build your own Custom format session.
There are two ways to create a community session:
Choose who your session is for
Select Create session, then choose who should be able to join.
Option | Who can join |
Everyone at FLOWN | A Public session where anyone using FLOWN can discover and join your session and will be listed in the community calendar.
|
Organisation | Only members of your selected organisation or community can view and join. |
Invite-only | A Private session that isn't listed publicly. Only people you invite can attend. |
Once you've made your selection, select Next.
Choose your session type
You can create either a Fixed format session or a Custom format session.
Fixed format
Fixed format sessions are the quickest way to host.
Simply choose:
Start time
Session duration: 30, 60, 120, or 180 minutes (total)
Communication style: Spoken or silent
Session structure: Classic or Pomodoro
Customization
Recurring sessions
These sessions are listed in the Community and Featured calendar, with a maximum of 15 attendees.
Creating a custom format session
You can pick from templated one-hour, two-hour, or three-hour sessions(each with its own welcome, focus, break, and reflection blocks), design your own from scratch, or recreate a session you've run before.
Designing your own session
Once you've picked how you're building your session, a few decisions shape who can find it, who can join, and how it runs.
Naming and describing your session
Keep it clear and concise.
Highlight the specific task or sub-community you're targeting.
Mention any significant timing or agenda format.
Good examples: Decluttering hour, Reading for PhDs, Founder's pitch deck session, Practice a musical instrument, 3-hour focus session, 5x pomodoro blocks.
Communication style
Silent: everyone's microphone is automatically muted.
Spoken: participants have control of their microphones and will be unmuted.
Agenda
Each block has a minute count, adjusted with the +/- controls. Drag blocks by the handle on the left to reorder them. the total session length updates live at the top as you edit.
Every block belongs to one of five categories, color-coded so the agenda bar at the top gives you the shape of the session at a glance:
Category | Purpose | Available activities |
Intentions | Help participants prepare for the session by setting goals, planning their work, or reflecting on progress. | • Intentions (spoken) |
Focus | Dedicated time for deep work or body doubling. | • Deep work |
Learn | Share knowledge, present ideas, or facilitate discussion. | • Content sharing |
Recharge | Give participants a chance to reset and recharge between focus blocks. | • Breathe / Meditate |
Social | Bring the group together at the beginning or end of the session. | • Welcome and intros |
Additional settings
Number of participants
Toggle between 1-1 session and Group session, and set a maximum size
Guest permissions
Manually admit users into your session using a waiting room or make it a private, invite-only session
Advanced
Allow the host to create breakout rooms (on by default), allow participants to raise their hand (off by default).
Tags
Add up to five tags to help the right people find your session – such as ADHD, Academic, Freelancer, or Startup & Tech.
Setting the time and date
Before publishing, select Preview session to check how your session will appear to participants.
Take a moment to review:
The session title and description
The agenda and timings
Your communication style
The date, time and duration
Any participant limits or additional settings
If everything looks right, select Publish to make your session live and will appear the the Community calendar.